EVENT MANAGEMENT
Whatever be the term! You call it meeting management, event planning, event management, event marketing, meeting planning, or conference planning, Avion can provide you with related services including on-line registration conference venues, conference planning & good meeting venues).
In addition Avion is a well respected association management company known for excelling in the areas of membership development and management, event marketing, event management, conference planning, event planning, sponsorship and revenue management, technology development and implementation, and strategic leadership and governance.
Let Avion help you with all your conference planning needs, which include meeting management, event planning, event marketing, meeting planning, event management and selecting from many different conference venues.
Event Planning
Finding the Best Keynotes
Whether you want a celebrity or an industry expert, we know how to find just the right speaker to kick off your event, engage your audience, or tie in your message. Over the years we have worked with some of the best-known speaker representation firms to secure top quality speakers. We can help in the following areas.
• Research and negotiate contracts
• Manage the speaker's on-site requirements
• Educate the keynote to ensure that the topic is tailored and thus relevant to the audience
Our thorough event planning and meeting management research and selection ensures your keynote sets the right tone and presents the relevant topic that attracts attendance.
Picking the Best Site / Location
Whether it's a single-house venue or a worldwide global convention, site selection is critical. Avion understands how to secure the best possible venue rates, dates, and space. We excel at providing the right environment. Keeping attendance up. Expenses down. As a thank you for your trust and frist time business, we will offer you special unbeatable prices.
We take the time to listen to your needs and start the sites process by creating a professional, detailed and easy to understand RFP.
• We work with our global hospitality network and research every option for you. Once the research is completed, we will provide you with a spreadsheet highlighting all venue options, pros and cons, cost savings and contract terms.
• We will handle all aspects of the site inspection process for you. Once a venue is selected, we will use our strong hospitality relationships and buying power to provide you with the best possible rates.
• We will negotiate the hotel agreement for you and use our legal expertise to protect you to the greatest extent possible. And remember… all this at no cost to you!
• Historical tracking, accurate forecasting, smart negotiations, and room block management reduces your liability!
Getting the Word Out
Communicating the value of your conference and program drives attendance. Our event planning model seamlessly integrates your overall event marketing message. We incorporate your brand strategy into fresh ideas and engaging experiences. Attendees hear and understand the message you want to deliver. We can help you to:
• Implement high-impact, cost-effective media and advertising plans to communicate with your target audience
• Create collateral and conference materials focused on a central theme
• Integrate brand support
• Design special events and general sessions that reflect your core messages
• While building excitement in planning for your event, we establish appropriate protocols and channels to handle ongoing communications with attendees, exhibitors, suppliers, and company representatives.
We become your event communications portal and develop a structure that ensures all stakeholders remain informed.
Managing a Conference Web Site and IT Infrastructure
We apply the best of today's technology to our proven conference management model.
Avion uses advanced technologies to efficiently meet your specific needs. Our systems are designed to provide fast and reliable tools for your conference management team and seamless registration for your attendees. We can help you to
• Build customized databases
• Customize, collect, and report important data
• Manage the development of your conference web site. We make sure your attendees stay informed using our "three clicks to anywhere" approach
Manage on-site technology to accelerate registration and facilitate effective
presentations Avion ensures that the IT infrastructure reflects your business objectives.
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